Summary

The Senior Facilities Specialist is supporting line manager and department head to be responsible for the day-to-day operational excellence of the Singapore headquarters and provides high-level technical and administrative support for the Asia-wide Real Estate and Fit-out portfolio. This role bridges the gap between hands-on facility management and strategic project coordination.This role will also provide administrative support within department of procurement & facilities Management.

What you'll do

Singapore Office Operations & A&A Oversight

• Operational Lead: Execute and oversee the daily "Full Spectrum" of administrative and facility services in Singapore to ensure a high-standard workplace environment.
• A&A Coordination: Support the AM in managing Alterations & Additions (A&A) works, including supervising contractors on-site and ensuring minimal disruption to office flow.
• Maintenance & MEP: Serve as the first point of contact for technical facility issues; coordinate with Building Management and external vendors for scheduled and corrective maintenance.
• Safety & Compliance: Take a supportive role in local Health and Safety (OSH) checks, ensuring fire safety equipment, first aid kits, and office ergonomics meet local regulations.
• Inventory & Logistics: Manage the end-to-end supply chain for office and pantry inventory, ensuring cost-effective procurement and stock availability.

Regional Project & Lease Support

• Project Documentation: Act as the central coordinator for Asia-wide fit-out projects, maintaining project trackers, budget sheets, and tender documentation.
• Lease Portfolio Tracking: Proactively monitor the regional lease calendar for all Asia locations, flagging upcoming renewals or break clauses and preparing the necessary documentation for approval workflows.
• Market Intelligence: Assist in gathering regional data for benchmarking studies, including local vendor rates and market rental comparisons to support strategic decision-making.
• Site Inspections: Support line manager during regional fit-out projects by conducting site audits, taking progress photos, and ensuring contractors adhere to company’s quality standards.

Financial Control & Vendor Management

• Invoice Governance: Conduct rigorous first-level verification of all quotations and invoices against work orders to ensure accuracy and cost-control.
• Tender Support: Assist in the tender process by preparing Request for Proposal (RFP) documents, consolidating vendor bids, and conducting initial price comparisons.
• Performance Evaluation: Monitor vendor performance against SLAs (Service Level Agreements), particularly for outsourced cleaning and specialized technical services.

Sustainability & Workplace Experience

• Sustainability Tracking: Monitor and report on local energy, water, and waste data to support company-wide ESG targets.
• Staff Engagement: Act as the primary liaison for employee facility requests, ensuring a quick response time and high internal customer satisfaction.
• Event Logistics: Coordinate the logistical setup for internal office events, town halls, and VIP visits.

Work on ad-hoc tasks and projects in Procurement & Facilities Management Team

What you'll need

• Bachelor’s degree in Facilities Management, Architecture, Business Administration, or a related field.
• Minimum 5 years of experience in office leasing, workplace projects, or facilities coordination.
• Familiarity with office project management in Asian countries incl. Singapore, Hongkong and southeast Asian countries.
• Strong analytical and organizational skills, with attention to detail.
• Excellent communication and interpersonal abilities; able to work across cultures and functions.
• Proficient in Microsoft Excel, PowerPoint, and project tracking tools.

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

• Annual wage supplement and discretionary bonus
• Life Insurance
• Medical Insurance

Supportive Environment:

• Out of Office leave for important appointments
• In-house training courses
• Training sponsorship scheme

Work-life Balance:

• 5-day week
• Competitive Annual Leave
• Charity, Community and Sporting Events